Expert Consulting & Admin Solutions for Kiwi Tradies & Business Owners

Spend more time on-site, while we handle the paperwork, planning, support & compliance!

Professional Solutions

  • βœ… HazardCo App Setup & Training
    We’ll get you up and running with the HazardCo system - from initial setup to team training so you can manage safety on-site with confidence.

    βœ… Prequalification (SiteWise) Support
    Need SiteWise GOLD or just want to stay ahead? We’ll guide you through the prequal process, help gather the right evidence, and put practical systems in place to get you certified.

    βœ… Onsite Safety Audits
    Servicing North and West Auckland, we carry out on-site audits to identify gaps, improve compliance, and give you peace of mind.

    βœ… Safety Documentation Management
    We manage your health & safety policies, procedures, and records so you’re always covered and audit-ready.

    βœ… Toolbox Talks
    We facilitate regular safety talks, tailored to your team, to highlight risks, encourage open discussion, and keep safety top of mind.

    βœ… Incident Investigation
    If something goes wrong, we’ll dig into what happened, identify the root cause, and help you prevent it from happening again.

    βœ… Building a Safety Culture
    We work with you to develop a strong, practical safety culture that actually sticks, not just tick-box systems.

    βœ… Job Safety Analysis (JSA) & SSSP creation
    We assess your key tasks, break down the risks, and help put effective controls in place to keep your crew safe.

    βœ… Subcontractor Safety Management
    We help you vet and manage your subcontractors to ensure everyone on your site meets your safety standards.

    βœ… Ergonomics Assessments
    Whether you’re in the office or on the tools, we assess workstations and setups to reduce injury risk and improve comfort.

  • βœ… Xero Specialist
    Expert setup and training so you can use Xero confidently for streamlined, stress-free financial management.

    βœ… Accounts Payable
    We’ll manage and process your supplier invoices and payments, keeping your cash flow healthy and your vendors happy.

    βœ… Invoice Creation & Job Tracking
    Stay on top of your jobs and income, we create invoices and track project-related costs so you know exactly what you’re making on each job.

    βœ… Job Tracking for Profitability
    We dig into the numbers behind each project to help you understand where you're making money and where you might be losing it - so your pricing, quoting, and profit margins stay on point.

    βœ… Payroll Processing
    From wage calculations to payday filing, we handle payroll accurately and on time, every time.

    βœ… Accounts Receivable & Debt Collection
    We send customer invoices and follow up on overdue payments, helping you get paid faster with less stress.

    βœ… Bank Reconciliation
    We reconcile your bank statements regularly, ensuring everything in Xero lines up and is audit-ready.

    βœ… Monthly Reporting
    You’ll receive clear monthly reports so you can see how your business is tracking and make confident decisions.

    βœ… Cash Flow Management
    We help you plan for upcoming expenses, avoid cash shortfalls, and keep your business running smoothly week to week.

    βœ… GST Returns
    We prepare and file your GST returns on time, every time so you stay compliant and avoid late fees.

  • βœ… New Business Start-Up Administration
    We support new business owners from the ground up - handling registrations, licensing, setup documents, and systems so you can hit the ground running without the overwhelm.

    βœ… Job Scheduling
    We coordinate and manage your job schedules to keep your team organised, avoid double bookings, and ensure deadlines are met - without the last-minute chaos.

    βœ… Fleet Management
    From booking servicing to tracking fuel and maintenance costs, we help manage your vehicles so your fleet runs smoothly and stays compliant.

    βœ… Executive Assistant Support
    We provide high-level admin support including calendar coordination, travel bookings, inbox and correspondence management, so you can focus on growing the business, not chasing emails.

    βœ… Quote Follow-Up
    We keep your pipeline moving by following up on quotes, tracking responses, and helping convert potential clients into booked jobs.

    βœ… Client Liaison
    We act as your professional point of contact, keeping clients informed, updated, and happy throughout their project so you can focus on the work.

    βœ… Business Process Setup
    We help build the backend of your business with streamlined admin systems, repeatable workflows, and simple processes that save time and reduce stress.

  • βœ… Facebook & Instagram Setup
    We establish and optimise your social pages to boost your online presence and engagement - making sure your profiles attract and connect with your ideal customers.

    βœ… Logo & Branding
    Our designs create unique, professional logos and branding that truly represent your business identity and resonate with your target audience.

    βœ… SEO (Search Engine Optimization)
    We improve your website’s visibility on search engines through smart keyword optimisation, quality content creation, and effective backlink building.

    βœ… Marketing Strategy
    We develop and implement tailored marketing plans to promote your services, increase brand awareness, and attract the right customers.

    βœ… Social Media Management
    We handle your Instagram and Facebook posts, identifying the best hashtags, scheduling posts at peak times, creating engaging content, and keeping your channels consistent and active.

    βœ… Web Design for Optimal Landing Pages
    We design user-friendly, high-converting landing pages that turn visitors into leads and customers.

    βœ… Lead Generation through Ads
    We create targeted Facebook and Google ad campaigns designed to generate quality leads and grow your business.

  • Discover the advantage of having a dedicated team of qualified chartered accountants supporting your business.

    Experience the benefits of partnering with an accountant who works alongside you to optimise your business operations.

Hear why Kiwi Tradies rely on our services.

Our Story

Founded in 2021 by Chanel Jay, Trade Shield was created to solve a common problem: tradies and small business owners working hard on their craft but bogged down by paperwork, safety rules, and admin tasks.

With over a decade of experience in Health & Safety, accounting, and business management, we know what it takes to make your back office run smoothly, so you can focus on what you do best, on site!

Our Mission

At Trade Shield, our mission is clear:

β€œTo empower Kiwi tradies and business owners by handling the admin, health & safety, and financial tasks that slow them down - freeing up their time and energy to grow their business and get the job done right.”

We understand the unique challenges of the trade industry - the juggling of site work, compliance, cash flow, and clients.

We’re here with practical support that makes your working day easier and your business more profitable.

Follow our journey on Instagram!

Follow our journey on Instagram!